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Records

Handoff journal

4
Roles written up
2
Seats empty

President

Amara Osei · 1 seat · Updated 6 days ago

What this job is

Runs the weekly meeting and speaks for the team to the school.

Written by Amara Osei, President

What they're responsible for

Books the shop room each term Runs the meeting, or hands it to whoever owns the agenda Signs competition entry forms Keeps the officer group chat moving

Written by Amara Osei, President

How to do it

Booking the shop: email Ms. Holbrook two weeks ahead with the dates, then put them on the calendar here so nobody double-books it. District registration: do not wait to be emailed about it. They do not email. Put it in the calendar in August and check the district site yourself.

Written by Amara Osei, President

Who to ask

Ms. Holbrook in room 118 for anything about the shop or the budget.

Written by Colton Vance, President

What this role is aiming at

Get every new member through safety training before the first build night.

Written by Amara Osei, President

Notes for whoever takes this next

The competition entry deadline is earlier than the website says — it is the Friday before, not the Monday. We missed it in my first year and drove four hours to watch.

Written by Amara Osei, President

Treasurer

Milo Fenwick · 1 seat · Updated 19 days ago

What this job is

Looks after the club's money and answers to the activities office for it.

Written by Milo Fenwick, Treasurer

What they're responsible for

Collects dues in the first three weeks Reviews budget requests Reconciles against the activities-office statement once a month

Written by Milo Fenwick, Treasurer

How to do it

Every budget request needs a photo of the receipt before it is approved. Log it here the same day, or the ledger and the statement stop agreeing and you will spend an evening finding out why.

Written by Milo Fenwick, Treasurer

Who to ask

The activities office, second floor, for anything about the school account.

Written by Milo Fenwick, Treasurer

Notes for whoever takes this next

The activities office closes its books two weeks before the end of term, not on the last day. Anything filed after that lands on next year's budget.

Written by Milo Fenwick, Treasurer

Secretary

Wren Castillo · 1 seat · Updated 2 days ago

What this job is

Keeps the record: minutes, the roster, and who was actually there.

Written by Wren Castillo, Secretary

What they're responsible for

Minutes out within 24 hours Keeps the roster current Runs check-in at the door

Written by Wren Castillo, Secretary

Notes for whoever takes this next

Write the decision AND the reason. Next year's officers will ask why, and “we voted” is not an answer.

Written by Wren Castillo, Secretary

Build Team Lead

Nobody holds this right now · 2 seats · Updated 33 days ago

What this job is

Owns the robot, the tools, and the safety briefing.

Written by Leo Tanaka, Vice President

What they're responsible for

Keeps the tool inventory Runs the safety briefing before anyone touches a machine Splits the build into sub-teams by week four

Written by Leo Tanaka, Vice President

Notes for whoever takes this next

Order spare parts in pairs. Everything that has failed on us failed the week before a competition.

Written by Colton Vance, President